Difference between revisions of "Constitution"

Revision as of 01:03, 27 April 2012

7th Session, Oct 23rd 2002

1. Name

1. The Society shall be known as Dublin University Internet Society.

2. Objects

1. The object of the DUIS shall be to promote the Internet and Internet literacy, to act as a focal point for all new and existing internet users within the University, and to encourage members to contribute to the Internet community.

3. Membership

1. Ordinary membership shall be granted to capitated students in return for a subscription of €1.00 or such other figure as shall be decided by the Committee or Annual General Meeting within the limits set by the C.S.C.. Members of staff of the College shall be eligible to become members of the Society.

2. Extraordinary membership shall be granted to people who are not capitated students or members of staff of the college. A subscription of €3.00, or such other figure as shall be decided by the Committee or Annual General Meeting, shall be required. Extraordinary members are not entitled to vote on society matters and cannot be elected as a member of the Committee.

3. Members will also need to agree to the DUIS Acceptable Usage Policy for their membership to be approved.

4. The Committee

1. The Committee shall consist of the following officers:

  * The Auditor
  * The Secretary
  * The Treasurer
  * The leaders of all sub-committees active within the Society.
  * General Officers numbering at most one less than the rest of the Committee.

2. The Committee shall meet at least once during the term, to organise and direct the running of the Society. A quorum of one half of the committee members must be present for a committee meeting at which a motion may be passed or decision of general importance made.

3. Officers and Committee members may be removed from office before the completion of their term of office only by two-thirds of those members of the Society present at an Extraordinary General Meeting

h3. 5. The Annual General Meeting and General Meetings

1. The Annual General Meeting of the Society shall be held in Trinity Arts Lecture Term or at some other time determined by The Committee. A notice shall be posted on the Society's noticeboard or otherwise publicised to the members not less than three days before the meeting giving the date and time of the meeting and the fact that elections to the Committee will take place thereat.

2. The meeting shall be open to Society members and their guests but only full/ordinary members of the Society shall be entitled to vote. A chairperson shall be elected at the start of the meeting.

3. At the meeting the officers shall read their reports of the Society's activities for the year, and the election of a new Committee shall take place.

4. A general meeting of the Society may be called by the Committee or by one third of members of the Society presenting a signed petition to the Committee. Three days notice as provided for in the case of an Annual General Meeting shall be given.

5. An Extraordinary General Meeting of the Society may be called following the procedure set out above for General Meetings.

6. Candidates for election must be full members of the Society, and each candidate must be nominated and seconded by a full member of the Society.

7. No one shall be admitted to membership less than 48 hours before an Annual General Meeting or Extraordinary General Meeting.

6. The Officers

1. The Auditor shall oversee the general running of the Society and shall be answerable to the Committee. After completing at least one term in office, the Auditor shall be entitled to free membership of the DUIS for life

2. The Secretary shall be responsible for all the correspondence of the Society and shall keep a record of it, and for keeping the minutes of all meetings of the Society and of the Committee and to provide the Secretary of the C.S.C. with a record of the Society's activities during his/her term of office not later than the date set by the C.S.C. for submission of this report, and shall be answerable to the Committee.

3. The Treasurer shall be responsible for all the finances of the Society, for the collection of subscriptions and the maintenance of accounts. The Treasurer shall be answerable to the Committee and shall have the duty of conducting routine communications with the C.S.C. on financial matters including the provision of estimates for expenditure."

4. The Treasurer and the Auditor/ Chairperson shall be jointly responsible for the financial affairs of the Society. Although the affairs of the Society shall be in general conducted according to the vote of all of the members of the Committee, if the Committee over-rules the advice of the Auditor/Chairperson and the Treasurer on a major financial matter or the Committee proceeds in the absence of the Auditor/ Chairperson and the Treasurer on such a matter, then the Auditor/ Chairperson and the Treasurer shall either accept responsibility for the decision, or communicate directly and immediately with the Treasurer of the C.S.C. in which case the Committee shall hold responsibility for the consequences of the decision in question. If only one of the said officers dis-associate himself/herself from the decision, then the other officer shall assume complete responsibility; neither will the officer disassociating himself/ herself be forced to accept responsibility by the vote of the Committee or of the Society, though they may be called upon to resign by the due process of the Society in which case such former officer shall bring the case to the notice of the C.S.C.

5. The Treasurer or the Auditor/ Chairperson or any persons may be requested to appear before the C.S.C., or officer or sub-committee of the C.S.C. to provide information concerning the finances of the Society. If a prima facie case exists that Society funds have been misused or mis-appropriated, the C.S.C. may ask the Senior Dean to declare the person or persons concerned indebted to the College, in which case they may not be permitted to register for the following academic year or to have their degree conferred.

6. The Treasurer shall close his/her accounts on March 31st of each year and thereafter as soon as may be possible shall arrange for the accounts to be audited as provided by the C.S.C. and these accounts shall be presented to the Committee of the Society and the C.S.C. for approval.

7. All cheques and withdrawal forms from the Society's bank account shall be signed by two of the designated officers: who shall be the Auditor/Chairperson, Treasurer and Secretary and if required one other Committee member as decided by the Executive.

8. The ordinary members of the Committee shall be delegated any other duties by the Auditor/ Chairperson as are seen fit.

9. For a member to become a General Officer, it is required for them to have attended three Committee meetings, after which they will be voted on by the Committee. This depends on whether there is an available position for a General Officer, pursuant to section 4.1 of the Constitution.

7. Amendments

1. This constitution may be amended by a vote of two-thirds of those present at an Extraordinary General Meeting or an Annual General Meeting. Notices of such amendments must be given to the Committee before the time set for such a General Meeting and to the Chairperson of that meeting before he/ she takes the chair.

2. This constitution is binding as and from the date of being approved by both the Society and the C.S.C.